COST MitoEAGLE reimbursement information

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MiPsociety
COST Action CA15203 MitoEAGLE
Evolution-Age-Gender-Lifestyle-Environment: mitochondrial fitness mapping


 

COST MitoEAGLE reimbursement information


COST Action MitoEAGLE
  • Eligible are:
Participants from all COST countries
International Partner Countries (eligible only one time trough the lifetime of the COST MitoEAGLE Action).
  • Priority will be given to members of Inclusiveness Target Countries, to participants with specific presentations and to participants who will attend the entire event (Conference and Working Group Meeting).
  • Submitted abstracts provide the basis for allocation of MitoEAGLE reimbursement.
  • The COST MitoEAGLE reimbursement will cover the local costs and travel expenses. Registration fees can not be reimbursed. More information can be found below.
  • The Grantee has 30 calendar days from the end date of the Conference, Meeting, STSM or Training School in question to submit his OTRR.


What can be reimbursed?

Meetings

1.) Accommodation
Fixed flat rate
Maximum number is calculated against the actual number of days the participant attends the approved activity (as confirmed against their signature on the official attendance list for each day of the event), plus 1 night, permitting, the participant to arrive at the vicinity of the event on the day before.
Also covers breakfast
Shared room with another eligible participant, makes only one participant eligible.
No invoice required


2.) Meals
Fixed flat rate
Maximum of up to 2 meals per day of meeting/conference
Meals provided from other sources including the Local Organiser must be deducted
Extra meals must be approved by the COST Association
No invoice required


3.) Long Distance Travel
Travel across national borders
  • Air
Air travel is always considered as long distance travel (price cannot exceed 1200€)
Supporting document mandatory and must cleary detail:
  • Name of service provider
  • Mode of transport
  • Full price
  • Name of the passenger
  • Travel dates
  • Departure and arrival times
  • Booking class (only economy class is eligible)
Seat reservations and luggage transportation expenses are refundable
Administrative fees charged by travel agencies are refundable
  • Train or bus
Supporting document mandatory and must cleary detail:
  • Name of service provider
  • Mode of transport
  • Full price
  • Travel dates
All ticket classes are eligibile
Supplements for fast and sleeper trains are eligible
  • Car
Max. distance of 2000km is refundable
One eligible participant: 0,20 € per km
Two eligible participants: 0,30 € per km (only driver gets reimbursed - name of second person must be mentioned)
Proof of distance must be submitted: Google maps or other online route planner
Parking expenses are refundable - receipt necessary
Fuel expenses, tolls charges and car rental expenses are not eligible to be reimbursed.
  • Ferry
Supporting documents must clearly detail:
  • Name of service provider
  • Mode of the transport
  • Full price of the ticket
  • Date of travel


4.) Local Transport expenses
Within one country’s national borders
  • Public transport
Equal to or less than EUR 25: no supporting documents are required
More than EUR 25: supporting documents are required
Supporting documents must clearly detail:
  • Name of the service provider
  • Full price of the ticket
  • Date of travel
  • Taxi
Only acceptable if no public transport available
If taken before 7 am or after 10 pm
Max. 80€ for entire journey
Supporting documents must clearly detail:
  • Name of the service provider
  • Full price of the journey
  • Date of travel
Tips are not eligible for reimbursement
  • Car
see point 3


5.) Other travel expenses
VISA expenses are refundable
Expenses that give rise to rule derogations caused by medical illness and / or Force Majeure are refundable


6.) Non-eligible expenses
Conference / registration fees
Lecture fees and honoraria
Accommodation, transportation / postage expenses associated with obtaining visas.
Life, travel and medical insurance
Travel cancellation and luggage insurance.
Fees, charges and/or penalties linked to rebooking travel tickets.
Additional accommodation expenses, fuel expenses, toll charges and car rental expenses linked to car travel.
Wi-Fi, telephone, internet, laundry and mini-bar consumption expenses.
Printing and postage expenses.
Regional and / or national taxation fees; stamp duty expenses.



Training Schools

  • Trainer:
Travel, accommodation and meal expenses refunded according to "Meeting rules"
Lecture fees and / or any form of honoraria for Trainers are not eligible
Eligible Trainers:
Trainers from Participating COST Full Members / COST Cooperating Members
Trainers from Participating COST Partner Members
Trainers from Approved NNC institutions
Trainers from Approved IPC institutions
Trainers from Approved International Organisations (IO)
Trainers from Approved European RTD Organisations
Up to four Invited Speakers whose primary affiliation is with an institution located in a non-Participating COST Full Member / COST Cooperating Member


  • Trainees:
Fixed Grant
Eligible Trainees:
Trainees from COST Full Members / COST Cooperating Member
Trainees from Approved NNC institutions
Trainees from Approved European RTD Organisations




STSM

  • Regular:
Up to a maximum of EUR 2 500 in total to each successful applicant with a duration of between 5 and 90 calendar days
Up to a maximum of EUR 160 per day, for accommodation and meal expenses.
Grant will be paid after the STSM
  • ITC
Up to a maximum of EUR 2 500 in total to each successful applicant
Up to a maximum of EUR 160 per day, for accommodation and meal expenses.
50% of their STSM Grant will be paid when they complete the first day of their STSM and remaining 50% after the STSM
  • STSM for ECI
Up to a maximum of EUR 3 500 in total with a duration of between 91 and 180 calendar days
Up to a maximum of EUR 160 per day for accommodation and meal expenses.



Conference Grants

Up to a maximum of EUR 2 500 in total can be afforded to each successful applicant
Up to a maximum of EUR 160 per day can be afforded for accommodation and meal expenses.
Up to a maximum of EUR 500 can be claimed for the conference fees to be incurred by the selected Grantee.


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